The Jacobs Institute Streamlines Video Operations with Enghouse Mediasite

Managing a growing video library becomes increasingly complex when content is spread across multiple platforms.

For The Jacobs Institute, video had become an important part of delivering educational content, but its existing technology environment was making video operations harder to manage. The organization relied on multiple platforms, including Vimeo and an internal system, creating fragmented workflows and making it difficult to manage content from one central location.

At the same time, The Jacobs Institute was looking for an alternative to Vimeo as the platform’s evolving commercial direction no longer aligned with its long term needs.

The organization needed a video platform that could consolidate its operations, support future growth, and make the transition as straightforward as possible.

The Challenge of Managing Video Across Multiple Platforms

Using multiple video systems meant The Jacobs Institute had to manage content, workflows, and distribution across separate environments.

The organization wanted to simplify its technology stack without sacrificing the functionality or flexibility its teams required.

As Tom Nemeth from The Jacobs Institute explained:

“We needed a solution that could consolidate our platforms while still giving us the functionality and flexibility we required.”

Finding the right platform was only one part of the challenge.

The Jacobs Institute also had approximately 7TB of existing video content that needed to be migrated. Moving such a large library required careful planning to ensure users could continue accessing important educational content throughout the transition.

The goal was clear: consolidate video operations while minimizing disruption for both the internal team and its users.

Why The Jacobs Institute Chose Enghouse Mediasite

After evaluating alternative video platforms, The Jacobs Institute selected Enghouse Mediasite for its enterprise video capabilities and ability to bring previously fragmented video operations into one environment.

According to Nemeth:

“Mediasite allowed us to eliminate the need for multiple platforms.”

Instead of continuing to manage separate systems, Mediasite provided a centralized platform for managing and delivering video at scale.

Just as important was Enghouse’s approach to migration.

With 7TB of existing content to transition, The Jacobs Institute wanted a migration process that required minimal effort from its internal team while maintaining access to content.

Enghouse Mediasite worked closely with the organization throughout the process, providing hands on sales and technical support to help plan and execute the transition.

A Smooth Transition from Vimeo to Mediasite

Migrating a large video library does not have to mean putting everyday operations on hold.

The Jacobs Institute implemented Mediasite through a phased rollout, allowing teams to continue their daily work while the new platform was gradually incorporated into existing workflows.

This approach helped reduce operational risk and ensured that users could continue accessing critical educational content during the transition.

Key migration highlights included:

• Migration planning for approximately 7TB of existing video content
• A phased implementation designed to minimize operational disruption
• Continued access to important content throughout the transition
• Dedicated support from Enghouse Mediasite sales and technical teams
• Rapid assistance when unexpected migration challenges occurred

When issues did arise, the Enghouse Mediasite team worked closely with The Jacobs Institute to resolve them quickly.

Nemeth summarized the experience simply:

“The support we received was exceptional at every level.”

Building a More Scalable Video Environment

Although The Jacobs Institute is still completing its broader transition to Mediasite, the early results have already demonstrated the benefits of consolidating its video environment.

Moving toward a centralized platform has simplified video management and reduced the need to maintain multiple systems.

More importantly, the migration was completed without interrupting the organization’s ability to continue delivering critical educational content to its audience.

Looking back on the transition from Vimeo to Mediasite, The Jacobs Institute described the overall experience as “Excellent.”

With a scalable enterprise video platform in place, the organization is now better positioned to manage its growing content library, simplify operations, and support its future video needs.

Is It Time to Consolidate Your Video Platforms?

Video libraries often grow faster than the systems originally put in place to manage them. Over time, organizations can find themselves paying for and maintaining multiple platforms while valuable content becomes increasingly difficult to organize, access, and manage.

The Jacobs Institute shows that consolidating those systems does not have to mean a disruptive migration.

Enghouse Mediasite helps organizations securely manage, stream, and measure video content at scale while providing the support needed to transition large existing video libraries.

If your organization is reconsidering Vimeo or looking to consolidate multiple video platforms, discover how Mediasite can help simplify your video environment.