Top 5 Best Video Conferencing Equipment for Conference Rooms in 2024

Are your meetings falling short due to outdated equipment?

Relying on basic laptop setups can lead to grainy video, muffled audio, and limited camera coverage—issues that disrupt communication and diminish the professionalism of your meetings. This not only hampers collaboration but also leaves a poor impression on clients and team members.

With the video conferencing equipment market expected to reach USD 4.15 billion in 2024 and grow at a 13.30% annual rate through 2031, businesses are increasingly investing in advanced video conferencing tools to meet the growing demands of hybrid work environments. Upgrading your meeting spaces with modern conference hardware ensures clearer communication, better engagement, and a professional experience.

In this guide, we’ll review the top 5 video conferencing equipment for conference rooms, detailing key features, pros and cons, and pricing to help your business make the best investment.

Our Top 5 Choices for Video Conferencing Equipment for Conference Rooms

Upgrading your video conferencing setup isn’t just about clearer communication—it’s about boosting collaboration and creating a professional environment that leaves a lasting impression. The right equipment ensures meetings are smooth and productive, adapting to your business needs.  

Below, we’ve curated the top five video conferencing equipment for conference rooms that offer exceptional video and audio quality, easy integration, and reliable performance.

• Lifesize Icon 700
• Poly Studio X70
• Yealink MVC940
• Cisco Desk Pro
• Logitech MeetUp 2

Now, let’s dive into the details of each.

1. Lifesize Icon 700 

The Enghouse Lifesize Icon 700 sets the standard for 4K video conferencing, offering a powerful 20x zoom and exceptional image clarity for a range of room sizes. 

With lifelike 4K visuals, ultra-HD content sharing, and superior sound quality, it creates a meeting experience that feels as close to in-person as possible. Designed for both high-stakes meetings and everyday communication, this system ensures seamless collaboration. 

Paired with the Lifesize service, the Icon 700 elevates every interaction, helping your team communicate and present with unmatched professionalism.

Most Celebrated Features

• Intuitive Touchscreen Control: Simplify meeting management with the Lifesize Phone™ HD, which offers a customizable interface for handling audio, video, and web calls without cluttering your tabletop.
• Reliable Performance: Built for long-term use, the system offers reliability and security that businesses can count on.
• 20x Zoom with Rich Optics: Enjoy sharp visuals and an enhanced meeting experience with powerful zoom and advanced camera optics.
• Immersion Experience: Dual display support allows you to share content on one screen while engaging with participants on another, creating a more interactive environment.
• Cloud-Integrated Design: Seamlessly integrates with Lifesize’s cloud service, providing a complete solution for audio, video, and web conferencing.
• Flexible Room Setup: The compact 4K camera fits effortlessly into any room setup, offering easy mounting options.
• Exceptional Value: Experience top-tier quality at a highly competitive price point.
• Outstanding Support: Backed by a dedicated, award-winning customer service team to ensure smooth operation across all your meetings.

Pricing

Lifesize Icon 700 is priced at $7,499, reflecting its premium status with advanced features such as 4K video, 20x zoom, and dual display support.

Pros of Lifesize Icon 700

• 4K Video Quality
• 20x Zoom and PTZ Camera with wide-angle lens
• Intuitive Touchscreen Control
• Dual Display Support
• Connect Plus Gateway for seamless integration with various platforms

Cons of Lifesize Icon 700

• Premium pricing reflects the high-quality features and advanced technology.
• Requires Lifesize subscription 

2. Poly Studio X70

The Poly Studio X70 is an all-in-one video bar designed for large conference rooms. It offers ultra-clear 4K video with dual lenses and intelligent framing through Poly DirectorAI technology, ensuring every participant is in sharp focus. 

With built-in support for leading cloud video services, it delivers a seamless meeting experience, combining high-quality visuals and sound in one easy-to-use device.

Most Celebrated Features

• High-End Optics: Delivers ultra-sharp, lifelike visuals with dual 4K cameras for enhanced clarity.
• Poly DirectorAI: Automatically adjusts framing modes (group, individual, or speaker) to keep meetings focused.
• Privacy Shutter: Offers quick, secure privacy with a motorized electronic shutter for added protection.
• Simple Management: Easily manage the system with Poly Lens, ensuring maximum uptime and providing access to detailed analytics for performance tracking.
• Noise Blocking: Eliminates unwanted distractions with cutting-edge Poly NoiseBlockAI and Acoustic Fence technology.
• Immersive Stereo Sound: The two-way stereo speakers, featuring aluminum cone tweeters and advanced bass ports, provide room-filling, high-quality audio.
• Advanced Microphone Design: The unique second-order gradient microphones capture clear sound from all corners of the room, ensuring everyone is heard with exceptional clarity.
• Flexible Connectivity: Seamlessly connects to most cloud video services and apps for a versatile meeting setup.

Pricing

The Poly Studio X70 is priced at $6,999, reflecting its advanced features and high-end performance, making it ideal for larger conference rooms.

Pros of Poly Studio X70

• Dual cameras with 4K sensors provide incredibly lifelike video quality.
• Poly DirectorAI ensures participants are always framed correctly, making everyone visible during meetings.
• Advanced features like automatic speaker tracking and noise cancellation enhance the meeting experience.
• Integrates smoothly with various platforms.

Cons of Poly Studio X70

• Comes at a higher price point.
• May offer more than necessary for smaller meeting rooms, where simpler setups could be more suitable.

3. Yealink MVC940 

The Yealink MVC940 is a comprehensive Microsoft Teams Room solution built for extra-large meeting spaces. This bundle includes the MCore mini-PC, a touch panel, the UVC84 multi-camera system, and flexible audio options. 

Designed to streamline collaboration, it allows seamless interaction between internal and external participants and offers everything needed for smooth meetings. 

Most Celebrated Features

• Flexible Audio Options: The system offers customizable audio solutions, allowing users to select from various Teams-certified devices, including ceiling microphones, tabletop microphones, or speakers, depending on room needs.
• Versatile Mounting: The MCore mini-PC can be mounted on walls or tables, adapting to different room layouts. The integrated cable management system simplifies connections by combining data and power into a single CAT5e cable.
• Effortless Screen Sharing: With one click, users can share content wirelessly using the Yealink WPP20 or opt for a wired connection through USB-C or HDMI.
• Remote Management: Easily manage and monitor all Yealink devices remotely through the Yealink Device Management Platform, allowing for updates, configuration, and diagnostics from any location.

Pricing

The Yealink MVC940, priced at $6,899, offers a comprehensive solution for large conference rooms with advanced video and audio features.

Pros of Yealink MVC940

• UVC84 camera delivers 4K video with 12x optical zoom.
• Automatically frames participants for the best view.
• Offers multiple audio options for various setups.
• Easily share content wirelessly or through USB-C/HDMI.
• Manage devices remotely via the Yealink Device Management Platform.
• Built-in privacy features ensure secure meetings.

Cons of Yealink MVC940

• Setup can be complicated.
• Designed for extra-large rooms, making it unsuitable for smaller spaces.
• Difficult User Experience
• Integration Challenges

4. Cisco Desk Pro 

The Cisco Desk Pro is a collaboration device designed for desks and shared spaces. It features an interactive 4K touch display that allows for seamless collaboration, co-creation, and annotation. Whether set up for Webex or configured for Microsoft Teams, the Desk Pro offers advanced video interoperability and flexibility. 

Ideal for a wide range of work environments, it supports both native Cisco Rooms experiences and third-party video solutions, making it a versatile tool for any desk setup.