Stay Ahead: Email Reminders Before Archiving

Why This Matters

Nobody wants to be caught off guard by losing access to important content. Archiving is a critical part of content lifecycle management, but it works best when everyone stays informed. That’s why Mediasite now includes automatic email alerts to notify content owners well before their materials are archived.

This new feature empowers administrators to set expectations, reduce confusion, and give faculty, staff, and teams peace of mind that nothing disappears without notice.

Administrators Can Customize Archive Email Notifications

Automatic Alerts, Tailored to Your Needs

With this release, admins now have full control over how archiving notifications are communicated. Here’s what you can do:

1. Customize the 30-Day Pre-Archive Alert

   Give content owners time to review, save, or act on videos before archiving happens.

2. Personalize Post-Archive Confirmations

   Ensure users clearly understand when content has been archived, with messaging that aligns with your institution’s policies.

3. Match Your Tone and Branding

   From formal policy-driven language to a more supportive tone, you can adapt the template to match your culture.

4. Add Links to Resources

   Point users directly to FAQs, IT help desks, or support pages for next steps.

The result? A consistent and seamless experience across your organization.